How to Pay People in Crypto Using Integral and Quickbooks
In this tutorial, you’ll see how you can seamlessly automate payroll (as well as regular payables) in crypto using Integral, with everything updating in real time in QuickBooks. Since QuickBooks does not natively support on-chain transactions, many businesses have struggled with manual workarounds—spreadsheets, double entries, or incomplete audit trails. Integral takes care of these pain points by letting you manage on-chain payroll and vendor payments in one place.
TL;DR
We’ll cover:
What is Integral?
Set Up a Payroll or Payable Bill
Review Automated Journal Entries in QuickBooks
Complete Payment of Bills or Payroll
What Could Be Improved for Accountants
How to Get Started Today
What is Integral?
Integral is an all-in-one platform for crypto finance and accounting. Whether you’re running monthly payroll or paying vendor invoices in stablecoins, Integral integrates directly with QuickBooks, so you can:
Pay crypto bills and payroll using ETH, USDC, USDT and more.
Automatically sync every transaction to QuickBooks with a full audit trail.
Collect transaction hashes, attach them to the corresponding invoice in QuickBooks, and generate the appropriate journal entries.
Take advantage of bulk payments (pay multiple employees or multiple invoices at once) and multi-sig functionality with Gnosis Safe.
Unlike some tools that only offer partial functionality, Integral supports everything from day-to-day payables to fully automated payroll runs, plus advanced accounting features like real-time cost basis and gain/loss tracking.
Note: One of Integral’s standout features is its direct QuickBooks integration. This lets you import your Chart of Accounts and vendor/employee lists for easy bill creation and categorization—no more copying and pasting wallet addresses or reference numbers.
Set Up a Payroll or Payable Bill
If you’re setting up a new payroll run, you can either bulk-upload employees and amounts owed or create each payroll “Bill” individually. The same workflow applies to vendor invoices and regular payables.
Once you’re adding a bill (for payroll or payables), the following fields can be filled in:
Name of Employee or Vendor
If the payee doesn’t exist yet in QuickBooks, create them as a Vendor (or Employee) in QuickBooks first, then sync.
Payroll or Invoice Date
Due Date (if applicable)
Amount in USD (If the amount is denominated in crypto, Integral can still handle the conversion at the time of payment.)
Choose the Relevant Expense or Payroll GL Account
Select the Crypto Asset (e.g., USDC, ETH) from your treasury.
Pick the Wallet you want to pay from. Currently, Integral supports Ethereum-based wallets (for example, Gnosis Safe or Metamask via WalletConnect).
Click ‘Ready for Approval’ if you have internal approval flows.
Pro Tip: If you have a PDF invoice to upload, Integral’s AI will parse it and automatically fill out most of the bill fields—like invoice date, due date, and amounts—so you don’t have to enter them manually.
Add a Team Member & Approval Rules
Integral allows you to invite teammates and set approval policies based on a dollar amount threshold of the bill. For instance, if amounts exceed $5,000, you can require an additional internal approver (such as the CFO). Simply head over to Policies → Bill Approvals to configure.
Review Journal Entries in QuickBooks
Once a bill or payroll entry is marked “Ready for Approval” and is approved, you can choose to sync the transaction from Bookkeeping to QuickBooks. Integral never pushes any transactions without explicit instruction:
Accounts Payable (or a payroll liability account) is credited for the amount owed.
Payroll Expense (or the designated Expense code) is debited.
You’ll see the vendor or employee name, the invoice or payroll date, and GL codes.
RELATED STORIES
Complete Payment of Bills or Payroll
Integral supports Metamask, and Gnosis Safe. Once you decide how to pay (say, from a Gnosis Safe that requires two signatures), Integral handles the entire on-chain flow.
Go to the ‘Ready for Payment’ Tab in Integral.
Choose Your Wallet (Metamask or a Gnosis Safe).
Sign the Transaction if you’re the only signer or wait for the required co-signers if it’s a multi-sig configuration.
Execute once all signatures are collected.
Bulk Payments:
Select multiple Bills at once to combine them into a single transaction.
Save gas fees, speed up payroll, and keep your accounting tidy with one consolidated on-chain action.
View Paid Bills in QuickBooks
After you execute a payment on-chain, Integral attaches the transaction hash for your audit trail. In the background:
Accounts Payable (or your payroll liability account) is debited.
Crypto Wallet (or a clearing account) is credited, reflecting the outflow of funds.
Get Started Today
That’s it, folks! Now you’ve seen how to automate payroll and payables using Integral and QuickBooks:
Create your payroll or vendor bill in Integral.
Sync your Chart of Accounts and payee details from QuickBooks.
Approve within Integral if needed.
Pay from your preferred wallet or Safe, and watch QuickBooks get updated automatically, transaction hash included.
All of this means a truly real-time month-end process, minimal manual entries, and a more reliable audit trail for your business. If you’d like to explore more features—like NFT royalty tracking, cost basis calculations, or advanced reporting—Integral has you covered.
